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East Coast WMS User Group Gathering

Monday, June 8, 12:30 pm to 4:30 pm
Tuesday, June 9, 8:00 am to 3:45 pm

Robert H. Smith Center at Montalto, Thomas Jefferson’s Monticello, Charlottesville, Virginia

                          

 

Click here for a Google Maps view of any of the following locations. To view a list of area attractions or bed & breakfasts, check the “Area Attractions” layer or the “Bed & Breakfasts” layer. To turn off a layer, uncheck that layer.

MEETING AGENDA

A preliminary agenda for the meeting is available here (revised 5/27/15).

REGISTRATION

Free.  To register, click here.

Due to the large number of WMS libraries on the East Coast, we are asking participating libraries to limit themselves to no more than three attendees per institution.  Registration will be capped at 120 attendees.   Since May 1, the three attendee per institution restriction has been lifted. Registration will close at 4 pm EDT on Friday, May 22.

Important Parking & Shuttle Information

Do note that there is no public transportation to Monticello, so participants are strongly encouraged to drive their own vehicle, carpool, or rent a car at the Charlottesville airport.  For participants who do not drive or decide not to do so, the Hilton Garden Inn and the Hampton Inn & Suites both provide free shuttle service to and from the airport, Downtown Charlottesville, and the Monticello Visitor Center.  Parking is free at the Monticello Visitor Center.  We will also do our best to match participants who are willing to provide rides with those in need of them.

Private car access to the Robert H. Smith Center on Montalto is restricted. Participants will be required to park at the Monticello Visitor Center and ride the free shuttle up to Montalto.

GPS Address for Monticello Rubenstein Visitor Center:  931 Thomas Jefferson Pkwy, Charlottesville,VA 22902.

After crossing over the stone bridge at the entrance to Monticello and arriving at the Rubenstein Visitor Center, watch out for signs on your right directing you to “Special Event Parking”.  Follow the signs to parking on the lower level parking lots.  Parking is free.  You will be directed to board free shuttles that will take you to the Robert H. Smith Center.

In planning your travel arrangements on Monday, June 8, please allow sufficient time in your schedule and plan to be at the shuttle pickup point between 12:15 and 12:45 pm.  Shuttles will run from the Visitor Center to Montalto from 12:00 noon to 2:00 pm.  In the afternoon, shuttles will run from Montalto back to the Visitor Center from 4:15 to 4:45 pm.

On Tuesday, June 9, shuttles will run in the morning from the Visitor Center to Montalto from 7:30 to 9:30 am.  In the afternoon, shuttles will run from Montalto back to the Visitor Center from 2:30 to 4:30 pm.

LODGING

Hotel Blocks, Check-in June 7 or 8, Check-out June 9 or 10

  1. Hilton Garden Inn, 1793 Richmond Rd., Charlottesville, VA 22911.

$149 per night plus 10.3% tax, 24 hours’ notice required for cancellation.

Breakfast not included.

Complimentary parking on site, and in-room wi-fi.

Free courtesy shuttle available from/to CHO airport, Downtown Charlottesville, and Monticello 24/7 – call 434-979-4442 to arrange.

For reservations, call 434-979-4442, and request the group rate for the OCLC WMS Meeting Room Block, or use the group code, OCL, to book online here. Reservations must be made by May 17, 2015 to qualify for the group rate.

Do note that as of March 9, only for a limited period, the Hilton Garden Inn is offering a non-refundable rate of $126 per night plus tax, which is payable in full at the time of booking.  Other special offers include $141 per night plus tax for AAA members, and other package offers.  To take advantage of these current specials instead of the group rate, book online here.

Located on Pantops with a view of Monticello Mountain and Montalto, 6 miles or 10 minutes' drive to the Monticello Visitor Center, 10 minutes' drive to downtown Charlottesville

  1. Hampton Inn & Suites At the University, 900 W Main St., Charlottesville, VA 22903.

$149 per night plus 11.3% tax, 24 hours’ notice required for cancellation.

Includes free hot breakfast from 6 to 10 am.

Complimentary parking on site, and wi-fi available in hotel lobby.

Free courtesy shuttle available from/to CHO airport, Downtown Charlottesville, and Monticello from 7 am to 10:30 pm – call 434-923-8600 to arrange.

For reservations, call 434-923-8600 or 1-800-426-7866, and request the group rate for the OCLC WMS Meeting, or use the group code, OCL, to book online here. Reservations must be made by May 17, 2015 to qualify for the group rate.

Located on Main Street, close to the University of Virginia, 5 miles or 10 minutes' drive to the Monticello Visitor Center, 5 minutes' drive to downtown Charlottesville

 

Additional Recommended Hotels (in order of distance to Monticello)

DOWNTOWN / UNIVERSITY AREA (5 miles or 10 minutes' drive to Monticello)

  1. Omni Charlottesville, 212 Ridge McIntire Rd., Charlottesville, VA 22903.

Located on the Downtown Mall, with walking access to downtown restaurants and shops. $229 and up, plus tax.

  1. Courtyard by Marriott University Medical Center, 1201 West Main St., Charlottesville, VA 22903.

Located on Main Street, close to the University of Virginia. $189 and up, plus tax.

ROUTE 29 SOUTH CORRIDOR (7 miles or 15 minutes' drive to Monticello)

  1. Hyatt Place, 2100 Bond St., Charlottesville, VA 22901.

New hotel located in the Stonefield Shopping Center, with walking access to restaurants, shops and Regal movie & IMAX theaters. $152 and up, plus tax.

  1. Homewood Suites by Hilton, 2036 India Dr., Charlottesville, VA, 22901.

New hotel located across the street from the Stonefield Shopping Center. $169 and up, plus tax.

  1. Fairfield Inn & Suites by Marriott Charlottesville North, 577 Branchlands Blvd., Charlottesville, VA 22901.

Located on 29 South, within driving distance of Fashion Square Mall and Stonefield Shopping Center. $102 and up, plus tax.

  1. Courtyard by Marriott Charlottesville North, 638 Hillsdale Dr., Charlottesville, VA 22901.

Located on 29 South, within driving distance of Fashion Square Mall and Stonefield Shopping Center. $159 and up, plus tax.

  1. Holiday Inn Charlottesville – University Area, 1901 Emmet St. N., Charlottesville, VA 22901. 866-538-9298

Located on 29 South, across the street from Stonefield Shopping Center. $99 and up, plus tax.

  1. The English Inn, 2000 Morton Dr., Charlottesville, VA 22903.

Located on 29 South, within driving distance of Stonefield Shopping Center, Barracks Road Shopping Center, and the University of Virginia. $120 and up, plus tax.

 

Inns / Bed & Breakfasts

For a full listing of local inns and bed & breakfasts, click here.
 
The inns closest to Monticello are:
 
The Inn at Monticello, 1188 Scottsville Rd., Charlottesville, VA 22902.

The Inn at Court Square, 410 E. Jefferson St., Charlottesville, VA 22902.

200 South Street Inn, 200 South St., Charlottesville, VA 22902.

Inn at 400 West High, 400 West High St., Charlottesville, VA 22902.

The Dinsmore House, 1211 West Main St., Charlottesville, VA 22903.

 

AIRPORTS

CHARLOTTESVILLE AIRPORT (CHO) – located north of Charlottesville with easy access to Route 29 South

RICHMOND AIRPORT (RIC) – 1 hour's drive to Charlottesville

WASHINGTON DULLES AIRPORT (IAD) – 2 hours’ drive to Charlottesville

 

OTHER TRANSPORTATION OPTIONS

AMTRAK (CVS) – station located on at 810 W. Main St., 5 minutes’ drive from downtown

CAR RENTAL (available from Charlottesville airport)

Avis, Tel: 434-973-6000

Hertz, Tel: 434-297-4288

National Car Rental, Tel: 434-974-4664

Budget, Tel: 434-973-3079

Enterprise, Tel: 434-974-4664

TAXI SERVICE – Yellow Cab of Charlottesville available from Charlottesville airport. One-way fare from the airport to downtown Charlottesville costs between $25 and $35.

HOTEL SHUTTLES – Call ahead to arrange a pickup from these hotels.

FREE TROLLEY – Within the city of Charlottesville, a free trolley runs every 15 minutes between the downtown area and the University of Virginia.

 

SELECTED AREA ATTRACTIONS

For a full listing of area attractions, click here.
 
Monticello, Home of Thomas Jefferson, 931 Thomas Jefferson Parkway, Charlottesville, VA 22902.

A complimentary Monticello House Tour is included in the program for all registered participants. For family members of participants, Monticello is pleased to offer a special discounted rate for a separate regularly-scheduled Monticello Day Pass and House Tour at a special rate of $18 for adults and $8 for children aged 5 to 11, applicable only on June 8 and June 9. To take advantage of this discount, book your tour online here, using discount code "OCLC15."

Ash-Lawn Highland, Home of James Monroe, 2050 James Monroe Parkway, Charlottesville, VA 22902.

Academical Village at the University of Virginia, designed by Thomas Jefferson, 1826 University Avenue, Charlottesville, VA 22904.

Montpelier, Home of James Madison, 13384 Laundry Rd., Montpelier Station, VA 22957.

Thomas Jefferson’s Poplar Forest, his retirement retreat in Forest, Virginia, 1542 Bateman Bridge Rd, Forest, VA 24551.

Skyline Drive / Blue Ridge Parkway, Enter via Blue Ridge Parkway – North Entrance, Afton, VA 22920.

Jefferson Vineyards, 1353 Thomas Jefferson Parkway, Charlottesville, VA 22902.

Veritas Vineyards and Winery, 151 Veritas Lane, Afton, VA 22920.

Blue Mountain Brewery, 9519 Critzer Shop Road, Afton, VA 22920.

Barboursville Vineyards, 17655 Winery Rd., Barboursville, VA 22923.

Pippin Hill Farm and Vineyards, 5022 Plank  Rd., North Garden, VA 22959.

Albemarle Ciderworks, 2545 Rural Ridge Lane, North Garden, VA 22959.

Glass House Winery, 5898 Free Union Road, Free Union, VA 22940.

 

A list of recommended restaurants in Charlottesville is available here.

 

Event Planning Team:

Endrina Tay, Thomas Jefferson Foundation
Terry Brandsma, University of North Carolina Greensboro
Robin Milford, Icahn School of Medicine at Mount Sinai
Nathan Schwartz, Southeastern University
Shelley Hostetler, OCLC Developers Network
Helene Blowers, OCLC

For questions, contact Endrina Tay at etay@monticello.org or 434-984-7541.

 

Below is a Google Maps view of the locations above.

 

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